AESD Technology Committee Meetings

2007 - 2008
October     January     March

2006 - 2007
October     January     March

2005 - 2006
October     January     May

2004 - 2005
October   January  April

2003 - 2004
September  January  May

2002 - 2003
October  December  February

2001 - 2002
October  December  February  April

2000 - 2001
September  October  December  January   February  March  May

Ed Tech Meeting Agenda/Notes
March 18, 2008

3:00 PM - Mitchell Senior Room 108

Ed Tech Meeting Agenda/Notes
January 15, 2008

3:00 PM - Mitchell Senior Room 108

Notes:

Ed Tech Meeting Agenda/Notes
October 16, 2007

3:00 PM

Ed Tech Meeting Agenda/Notes
March 19, 2007

3:00 PM

Notes:

Ed Tech Meeting Agenda/Notes
January 22, 2007

3:00 PM

Notes:

Ed Tech Meeting Agenda/Notes
October 16, 2006

3:00 PM

Notes:

Uses of Data Projectors:

Classroom web pages:

Moodle in the few computer classroom:

Standard technology configuration in classrooms (minimum):

Ed Tech Meeting Agenda/Notes
May 2006

1:00 PM Old Business

New Business:

Notes:

Ed Tech Meeting Agenda/Notes
January 2006

1:00 PM Old Business:

New Business:

Notes:

Ed Tech Meeting Agenda/Notes
October 2005

1:00 PM Old Business:

New Business:

Notes

All sites were represented.

Concerns were brought up that the management of Renaissance Place might create strain on the limited man hours in the Technology Services office. It was noted that more technology support is needed as we keep adding hardware, software, and resources which need support.

Discussion regarding the focus of the committee and the need for staff development went on for quite a while. Teachers are uncomfortable with squeezing technology into an already tight schedule. It is our job to enable teachers to integrate technology and use it in the course of teaching. Teachers are using technology for the administrative functions they have been required to use. We need to provide support for teachers to use technology as a teaching tool and provide for students.

Possible Staff Development topics: The one computer classroom, training which which provides instruction to make resources which can be used immediately in the classroom, Moodle.

Mentor one person at each site. But it has to be for a purpose.

Suggested that the Board Agenda on-line.

CUE is on March 10.

I will send the information regarding the Data Projector Staff Development offer to each representative.

Ed Tech Meeting Agenda/Notes
April 2005

1:15 Old Business:

New Business:

Notes:

I have made a link to the service request database on the technology web page.

We will set up mandatory wallpaper for the student logins over the course of the summer as agreed upon by the members of the committee. The wallpaper will include the words "Student Logon".

I've requested an electronic copy of the translation of the Study Trip permission form for posting on the district documents web page.

I have made the modifications to the Internet Filter Unblock Request form to submit to Cabinet next Monday. If approved I'll post it on the district documents web page in the Technology Section.

I will begin working on cleaning up the CTAP2 information.

Summer Tech teacher position is now being advertised. Brochures should be passed out to students this week.

Ed Tech Meeting Agenda/Notes
January 2005

9:00 Old Business

New Business:

Notes:

I will build "Change Status" pages for the technology work request database so each site technology person can record and mark as completed work done.

The issue of allowing staff personal laptops on the network was discussed again. We continue to have concerns. A motion was made to approve allowing staff personal laptops on the network which was voted down with a 4 to 6 vote. This issue can be revisited in future years.

All committee members are in favor of all sites tracking student Internet use forms in SASI and the paper forms should remain in the office.

Brad volunteered to have us experiment standardizing wallpaper through AD based on login with the lab student login.

Minimum standards for the purchase of PCs, laptops, and printers were not modified at this time. However, modifications to standards for donated computers did happen in regards to machines donated by staff for use in their own classrooms. Many machines 1. We will not upgrade the machine. 2. File recovery from the machine prior to formatting is the responsibility of the donator. 3. Minimum of 128 meg of RAM. 4. Frequently machines are upgraded in the home when they start experiencing issues. People upgrade and then decide to donate the old machine to the school district. Because of this we are implementing a three strikes rule for donated computers. After three service calls they are removed from service.

Scott, Scott, Patty, and Mark volunteered to review the technology plan with me.

We had quite a discussion about Mimeo devices. I shared what Mike Arnold is doing with the one he has in his classroom.

I will develop a Internet Filter Unblock Request form, seek input from the tech committee, and pursue Cabinet approval.

I have sent out an e-mail to the technology committee members requesting information to assist me in filling out the California School Technology Surveys.

CUE: Brad has done an excellent job arranging rooms. I will get us registered once I have the necessary number of forms to get the discount. I have sent a query to Ron about buy-back money for that day and he replied he would check with the auditors.

Other items:

The Williams lawsuit was explained and the need to publish links on all district web sites.

I am trying to determine who is responsible for the design of the pink emergency card to see about getting a field for a parent contact e-mail address.

I have now added a Requisition Form with no shipping or tax calculations if you know those amounts.

Brad will send me the new Insurance Claim Form for posting.

We spent a good deal of time looking at Moodle. We have a test system up and running. I have made accounts for the tech people who expressed an interest so they can experiment and poke around.
 

Ed Tech Meeting Agenda/Notes
October 2004

1:15  Old Business

2:00  New Business

Notes:

Suggestions for Emergency Procedures Handbook: Include the Technology Services phone number.

Possible e-rate projects suggested:

A request was made to figure out how to have alternative filtering packages depending on hours of the day.

After much discussion regarding allowing personal laptops of teachers on the network we were not able to come to consensus. We have tabled this issue to allow committee members time to think it through. Some concerns are: 1. Current Antivirus and how to ensure it is being kept up to date. 2. What about inappropriate files which may be on the laptop which could then be introduced to machines on the network. 3. If a virus is introduced to the laptop from the network, who is responsible for fixing things up? 4. If a virus is introduced to the network from the laptop to what extent would the laptop owner be responsible? 5. What about the files and settings install automatically on machines connected to the domain?

Standardizing the method of keeping track of the Internet Use Agreements was discussed. At two sites it is being notated in SASI and at another site it is being monitored by the librarian. No means of centralized tracking is in use at the other 5 sites - each teacher keeps track for their own class.

Committee members are considering the pros and cons of standardizing the wallpaper for machines logged in under a student log in.

The committee decided that confidentiality notices on e-mails are not a good thing at this time. Reasons being: 1. Board Policy states that no confidential material be transmitted via e-mail. 2. The language in many confidentiality statements does not represent the school district in a positive, friendly manner. 3. It is not necessary on every e-mail so it shouldn't be included on every e-mail by default. 4. Isn't this a means of trying to cover mistakes by the sender by placing the burden upon the recipient?

The proposal of phasing out Windows 95 brought cries of anguish from several committee members. After discussion it was decided that if a Windows 95 machine is to experience serious issues it will not be repaired and that we will still have a goal of removing them from the network by June of 2005.

We have a new server beginning to handle the updating of virus def files and the antivirus program itself.

Translations of the Field Trip Permission form have been requested for posting on the web.

Visit Planetcdrom.com for deals on educational software.

Ed Tech Meeting Agenda/Notes
May 2004

1:15  Old Business

2:00 New Business

Notes:

Suggestions for inclusion in an Emergency Handbook include:

  1. What to do when the power goes off.

  2. What to do when a virus hits the district.

A suggestion was made to look into creating a login profile which would prohibit access to the Internet.

CTAP2 was discussed and the management webpage was shared. Some teachers thought the e-mail with the link to the survey's was a virus. I'll be checking next week and sending a reminder. The following week I'll be pinpointing teachers to remind them directly.

E-rate. Funding went down to the 70% level this year. All sites will have fiber backbones and all but two sites will have siwtched gigabit backbones.

Web Filtering will only be Lightspeed next year.

Hyperscore is a "visual" music creation program which may be interesting to allow students to create music and see it.

Student grades are not to be posted on the Internet. ParentConnect and Integrade Pro, modules of SASIxp, are being considered for a pilot at MSE next year if teachers buy into the project.

Blackboard is available for use. Interested teachers should contact Technology Services and will need to provide electronic class lists laid out in a specific format.

Instead of collecting e-mail addresses of parents on the Acceptable Use Contract it was suggested that there should be a place for them on the emergency card. Parents should also be asked whether e-mail is an acceptable means of contact as some may not check it frequently or it may be a work address.

The photo release form is similar to the form already established for permission to post name, work, or likeness on the web. It was suggested that if student likenesses are going to be posted in the community that a specific release also be obtained.

The consensus of the group was that there is a need to maintain the current level of technology services staffing and that a third full-time position should be seriously considered and pursued in light of the 9th school in the district, increased number of computers, increased number of software applications, and increased use overall.

Ed Tech Meeting Agenda/Notes
January 2004

1:15  Old Business:

1:45  Securing Passwords

2:00  AR Management and transfer of students from site to site

2:10  Staff Development Steering Committee

2:15  How to make technology accessible to students with special needs:

2:20  Study Island - Patty

Ed Tech Meeting Notes
September 2003

Ed Tech Meeting Agenda/Notes
February 2003

 1:00  Site Reports. What's happening? How are AR type programs being used? Any pitfalls?
 1:20  Status of: E-rate, AOL IM, E-mail Spam filter/Websense Filter, Emergency Procedures Handbook, Active Directory, other old business
 1:45  Filtering Free E-mail sites
 1:55  Five minute Staff Development sessions progress?
 2:05  Disposal of old monitors and computers. They are illegal to dump. Sites willing to recycle for a price.
 2:15  Wireless
 2:20  How to use Outlook voting buttons
 2:30  CUE - May 15 - 16
 2:35  Wild West Web site - Anne
 2:45  Support of non-Windows OS?
 2:55  Site Web Pages
 3:10  Next Meeting is Monday, April 14 - Topics? Explore Linux session in the morning.
 3:15  Other?

Ed Tech Meeting Agenda/Notes
December 2002

1:00  Site Reports. What's happening?
1:20  E-rate status - Year 5 and Year 6
1:30  Update on Proxy Server
1:35  AOL IM update
1:40  E-mail Content Filter/Websense Filter
1:45  Heartsoft Software
1:55  Antivirus update
2:05  Policy for donated equipment - minimum specs?
2:20  Emergency procedures handbook development
2:30  Network security policies and procedures (i.e. a teacher's password is compromised)
2:45  Site web pages
2:55  Next meeting is February 6, 2003 - Topics?
3:00  Other?

Ed Tech Meeting Agenda/Notes
October 2002

1:00  Welcome back and welcome to new members
1:20  Technology Plan Status
1:25  Update PC Specs
1:35  Generate Laptop Specs
1:45  Set Printer Specs
1:55  Revise form for posting student name, picture, or work
2:00  AOL Instant Messenger
2:15  Proxy Server
2:20  Wireless network update
2:30  E-mail content filter
2:50  What do I go after for e-rate this year?
3:05  Software Demo (If anyone has anything, let me know).
3:20  Other

Ed Tech Meeting Agenda/Notes
April 2002

1:00    Second reading and review of the draft tech plan
2:00    Other issues

Ed Tech Meeting Agenda/Notes
February 2002

1:00    Technology Support Specialist introductions
1:05    On-going items: E-rate, copyright, CTAP2, computer emergency procedures
1:25    Spring CUE
1:30    AB1339 - Need info from AC, EW, MK6, Sha, TO
1:35    AB1339 What is happening with the money at Bell, EW, MSE, PH, Sha, and TO?
1:50    Read through Updated Tech Plan - Critique
2:50    Draft notification that only authorized personnel are to work/troubleshoot district equipment
2:55    Mr. Skidmore has a web site/resource to share
3:10    Software/curriculum demo for next time (April 12)

Ed Tech Meeting Agenda/Notes
December 2001

1:00    On-going items: E-rate, copyright, virus, CTAP2, computer emergency procedure
1:20    Skills necessary to use a computer in AESD    
1:30    What computers will continue to be serviced/allowed on the network?
1:40    AB1339 for 2002 - 2003
1:50    Technology Support Specialist position
1:55    CTAP Region 7 Workshops
2:10    cenic/DCP
2:20    Techsets
2:30    A-Team
2:40    How to configure e-mail client
2:50    Sharing resources on the network
3:00    Clip Art from Microsoft
3:05    Web Collection Plus
3:20    Software/curriculum demo for next time (February 5)

Ed Tech Meeting Agenda/Notes
October 2001

12:30  Convene meeting - site issues
1:00    On-going items of concern: E-rate, filter, posting lessons on district servers, copyright, virus
1:20    Curriculum integration
1:45    Computer minimum standards
1:55    New issues: Software license compliance auditing, e-mail compliance auditing
2:25    CTAP2
2:53    Topic for Tech committee staff development
2:55    Software/Curriculum demo for next time (December 5)
3:00    Other?

Ed Tech Meeting Agenda/Notes
May 2001

CUE Conference

Ed Tech Meeting Agenda/Notes
March 2001

PC Troubleshooting session

Ed Tech Meeting Agenda
February 21, 2001

12:45   Technology insight: How could a teacher maximize the impact of a device such as the Mimeo/Smartboard in the classroom? How will it benefit students?

1:15    Return to looking at projects per grade level.

1:45    On-going issues: SASI, Unison, Filter, e-rate, guidelines we've been working on

2:00    Software Demo: Anne will share the Copyright Bay web page. Scott will share the network control software he evaluated. Brad will share the latest version of All the Right Type.

2:45    Cue Details: May meeting date changed to May 18. Transportation has been arranged.

3:00    March Meeting will be an all day training session

Ed Tech Meeting Notes
February 21, 2001

Use of the Mimeo/Smartboard to:

    Quality of student work can be captuered and stored.
    Assess a student's ability to follow directions and capture the dialog between the teacher and student.
    Allows parents and students to review the day's lessons at home.
    At the end of the day have students write different things they learned that day.

Curriculum:

    Patty is willing to share the Super Duper Research Paper: cover page, title page, reason the topic was chosen, facts page, graphics, why this topic is important, bibliography
    These projects should reflect the application of knowledge, not just memorize and regurgitate.
    Excel can be used to demonstrate knowledge. Student draws, scans, and sets as background something related to the curriculum. Make column width 1 and hide the gridlines. Add comments to appropriate areas of the drawing. Several sheets can make an electronic reference book.

Thanks, Anne, for sharing Copyright Bay with us. There is a link on the District Web page.

Thanks, Brad, for sharing the newest version of Typing Tutor. Remember, everyone, that there is a price break for a site license right now.

Next month is an all day training session on March 26, 2001.

Ed Tech Meeting Agenda
January 19, 2001

12:45   Technology insight - How is technology being used at your site?
1:30     On-going issues: SASI, Unison upgrade, Internet Filter, e-rate
1:40     Revisit the guidelines for listserves, classroom web pages,
              posting of lessons on district resources.
2:00     Training session topic for March 26, 2000.
2:08     Digital Portfolios? Mimio? Scott, can you help out with something here?
2:30     CUE? May meeting date?
2:40     Other
3:00     Agenda items for next time, software demo? Next meeting is 2/21/2001.

Ed Tech Meeting Notes
January 19, 2001

How is technology being used at your site?

No new changes were suggested for the guidelines for listserve use, classroom web pages, or posting of lessons on district resources. They will be submitted to Cabinet in the next week or so.

I have made a contact in regards to the training session hopefully scheduled for March 26. I'll keep you posted.

Thanks, Scott, for sharing the Mimio with us.

The May 10 meeting date has been changed to May 18. This will avoid the Sat9 testing window and enable the group to travel to CUE. I have requested the car and the van. Brad is looking into places to stay.

The next meeting in scheduled for February 21, 2001.

Ed Tech Meeting Agenda
December 6, 2000

12:45  Technology insight - How is technology expanding at your site?
1:30    John Magnason from MCOE would like to share something with us
2:00    On-going issues: SASI, Unison upgrade, Internet Filter, e-rate
2:20    Guidelines for: listserves, classroom web pages, posting of lessons on district resources
2:40    Digital Portfolios (Scott - are you ready for this?)
3:00    Comdex report
3:15    Critique of meeting time.
3:20    Agenda items for next time, software for next time

Ed Tech Meeting Notes
December 6, 2000

How is technology expanding at your site:

MCOE Presentation:

Proposed guidelines for classroom web pages:

Proposed guidelines for posting lessons

Proposed guidelines for using listserves

The new meeting time met with approval. We will continue to work at the sites in the morning and meet after lunch. Our next meeting is on January 19, 2000.

Ed Tech Meeting Agenda
October 25, 2000

8:30    Technology insight
8:45    Site updates
9:05    The filter
9:15    Guidelines for using e-groups and similar sites/applications
9:35    Guidelines for classroom web pages
9:55    Web page access issues (Bobby web site)
10:10    Guidelines for posting lessons (used by others) on the web (who owns them?)
10:30    Break
10:45    Report on Aligning Curriculum conference
11:15    wwwrrr
11:25    Scott is sharing digital portfolios
11:45    Agenda items for next time, software presentation for next time?

Ed Tech Meeting Notes
October 25, 2000

Everybody, thanks for sharing about issues at your school sites.

The Filter

Guidelines for using listserves, classroom WebPages, and posting of lessons on district resources are in process. We will address these issues further at our next meeting.

When working on site or class web pages remember we need to keep people with disabilities in mind. Make text easy to read, remember "Alt" tags to explain images, limit animated gifs and watch the clutter.

I hope you got something out of the report on the Aligning Curriculum conference. It caused me to think in different ways and to look at certain issues from different viewpoints.

The syntax to use on Altavista for learning what sites contain a link to a page is link: www.aesd.k12.ca.us (or any other address you choose to use). It didn't work this morning because I capitalized the "l" on the word link. Anyway, this tool can assist in determining the value of information on a web site. Look who values the information enough to have a link to the page.

We looked at and discussed wwwrrr. I will report our comments to the sales rep when he calls me again.

In case you haven't noticed, I've set up the AESDTech listserve. Please post comments, questions, and ideas for all to read, learn from, and respond to. This should enhance our ability to work cooperatively as a district committee.

Next time we will revisit the guidelines we started, e-rate, have a report on Comdex, and share how technology is expanding at each site. If you have other things to include, let me know...

Ed Tech Meeting Agenda
September 19, 2000

8:30    Getting back together
8:45    Site updates
9:05    E-rate projects
9:25    Second access point
9:30    Technology survey results
10:00    Fall CUE
10:05    Update minimum standards for hardware
10:15    Thoughts about 486 computers
10:30    Break
10:45    E-Groups
11:00    Report on Aligning Curriculum conference
11:45    Agenda items for next time, software presentation for next time

Ed Tech Meeting Notes
September 19, 2000

E-rate projects to pursue:

Ray and I will work on the implementing the second access point once the County contract is established so the router can be configured.

The technology survey results were interesting. After looking at the results, I'm not sure what staff development opportunities I should offer. Do you hear of, or see, staff development needs at your site? Please let me know.

Fall CUE. I still don't have any brochures.

Minimum standards have been updated on the Information page of the technology web site.

Here are the policies regarding 486 machines I believe we agreed to:

Thank you, Scott, for sharing e-groups with us. At our next meeting we will discuss guidelines for the use of e-groups and similar sites/applications with students.

The report on the Aligning Curriculum conference was postponed until next month.

Other: Currently I would prefer if all computer system purchases funnel through my office. The current vendor (who is doing a fine job) is Tangent from Burlingame, CA. For parts and other small stuff we are currently focusing on CDW-G in Illinois.

Next time we will discuss: